AASFA Board Minutes, May 2015

AASFA Board Meeting 5/19/2015



Brian Decker

Anna Carey

Amy Zrnich

John Davis

Dave Klecha

Cylithria Dubois

Josh Parker


Meeting Called to order at 7:10PM by Brian


Approve the minutes from April – Moved by John, Seconded by Josh, 6 for, 1 against


President’s Report:      All is well, all else covered in old business

Treasurer’s Report:      All is well, must pay the attorney.


Old Business:

Incorporation:            Attorney is waiting for lists of board members for last 5 years. Brian is digging through notes to compile that list. Nearly complete and ready to send.

Need to file last 7 years of taxes, still looking for all relevant data. Need to then send a letter to the government to request reinstatement as a non-profit.

Still need to locate an accountant to help file the taxes.


Con Chair Report:    Big meeting at the hotel last weekend. People like the hotel. Need to work out how to use the space. Registration rates are going to go up, $60 at the door, $42 pre-reg. Ideas for Thursday night events. Dealer’s room rates at $85, $60 per additional tables, buy additional badges pre-reg @ $35.

Larger artists’ alley area, $35 per table, no badge included, 1 table.

Priority was given to items to get onto the website.

PO Box:         John will attempt to get down to Ann Arbor this week or early next week to get the PO Box settled.



New Business:    Picnic planning. John has volunteered to coordinate it. Shoot for June 27th at the same park we used last time.  Only Brian has a possible conflict.

Cylithria moves to put John in charge of the summer picnic, including organizing, purchasing food, and paying fees with a budget of $500. Seconded by Josh. 6 for, 1 against.


Nominations for GoHs for 2017. Dave volunteers to coordinate nominations.

Amy moves for Dave to coordinate the nomination process for GoH voting at the picnic, based on last year’s method of soliciting nominations. 6 for, 1 abstaining.


Motion to close the meeting at 8:12PM by Dave seconded by Amy, 6 voted for, one adamantly against.


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