AASFA Summer Picnic Food List

Hi Everyone! the AASFA Board is providing the following food items, tomorrow:
Beef Burgers, 
Beef Hotdogs,
Buns for both,
Veggie Burgers, 
Veggie Hotdogs,
Gluten-free breads (becase damned if I could find Gluten-free buns, booo)
A Veggie Platter,
Hummus (Roasted Red Pepper) 
Pretzel Sticks,
Individual Bags Veggie Chips (Ghosts and Bats)
Assorted Individual Snack Bags Lays Chips, 
Gluten Free Ketchup, Mustard, and Relish,
Lettuce, Tomatoes, and Onions for Burger/Hotdogs
Sharp Cheddar slices,
SkinnyPop Popcorn,
Gluten-Free Welches Fruit Snacks,
Assorted Nabisco, Individual, Mini Cookie Snack Packs,
Gluten-Free Spinach & Kale Whole Grain chips,
Gluten-Free Blue Corn Tortilla chips,
Pinapple Salsa,
Coke,
Die Coke,
Coke Zero,
Diet Vernors,
Faygo Red Pop,
Faygo Lemonade,
7Up,
A&W Rootbeer,
Water, 
Organic, No Sugar Added, Capri Sun Apple Juice Pouches
What Can You Bring? Any type of dessert, fruit, salads , or anything you like/want.
I’d love some watermelon to appear. YUMMMMMMM 

🙂


See you tomorrow at Noonish, or whenever you arrive!

What more details on the AASFA Picnic? Here you go:

It’s that time of year again, SUMMER! And that means it is also time for the annual AASFA summer picnic.

THE FACTS:

THE WHERE: SouthEast Area Park, E. Ellsworth Rd. and Platt Rd. (NW corner) Ann Arbor, Mi 48108

  • This is the same park as last year, different from previous years.
  • Linked at the bottom is a map of the park.
  • We have rented out the covered shelter for the event, please meet there.

Southeast Area Park Map

THE WHEN: SATURDAY, August 31st, 12pm – ?, 2019

  • During the picnic there will be a ConCom Meeting. 
  • An AASFA Board Meeting will precede the picnic at 10am. (These are open to anyone!)

THE WHAT(S):

Voting & Nominations:

  • Voting on Pro, Science, Fan, and Artist/Music/Gaming/Other GOH’s (4 total) for the 2021ConFusion (2020’s GoHs are already set, or in the works)
  • Please send nominations to nominations@aasfa.org (comments/direct replies will not be considered nominations)
  • When you send a nomination, please include some information about the person and what category they would fall into.

Food & Beverage:

  • The AASFA Board will provide some food and beverages, but encourage people to bring something to share.
  • If you bring a dish to share, please bring serving utensils.

THE WHO: YOU!

  • And your friends.
  • And anyone thats seems pretty cool and is into fandom
  • (or should be).
  • This is an all ages event, so bring along the kidlets too!

Hope to see you there!!

Seeking a 2021 ConFusion ConChair

It is that time of year, again, folks! Time to seek out those with a willingness, desire, and want to be the Convention Chair for ConFusionSF.org 2021.

The AASFA Board is looking for individuals interested in chairing the 2021 installment of ConFusion. If you’re interested, or know someone who might be, please e-mail nominations@aasfa.org to let us know!

Please share with us a little about yourself and a little about your vision for ConFusion 2021.

The AASFA Board will be meeting to discuss applications and interview applicants at our annual Summer Picnic:

THE FACTS:

THE WHERE: SouthEast Area Park, E. Ellsworth Rd. and Platt Rd. (NW corner) Ann Arbor, Mi 48108

  • This is the same park as last year, different from previous years.
  • Linked at the bottom is a map of the park.
  • We have rented out the covered shelter for the event, please meet there.

Southeast Area Park Map

THE WHEN: SATURDAY, August 31st, 12pm – ?, 2019

  • During the picnic there will be a ConCom Meeting. 
  • An AASFA Board Meeting will precede the picnic at 10am. (These are open to anyone!)

So send your nominations in and we’ll see you there!

AASFA Board Minutes, July 2019

July 2019 Minutes

Present:

Brian Decker 
Anna Carey 
Dave Klecha (Abstaining)
Amy Sexsmith 
Allison Anderson 
Cylithria Dubois 
Bob Brodis 

Brian calls the meeting to order at 11.04AM

Brian calls a vote to approve the minutes from the last meeting: Motion passes

President’s report: more in depth report see old/new biz

Treasurer’s report: there is money in the TCF account

ConChair 2020 report: hotel contract is signed

Website should be up by the end of day

Old Business: 

Incorporation: Tabled

AASFA Planning Calendar: David still working on this

Update the AASFA website:ConFusion Reg will be up by EOD. website updated with current board members. Stilyagi bylaws will not be included along with AASFA bylaws. ConFusion website has been redirected here. 

Disruptive Individuals: Ongoing issues with disruptive individuals “E” and “F” discussed. Brian thinks these individuals should be disinvited from positions of responsibility at Confusion such as panelist/staff member/ volunteer. Lithie raises the possibility that “F” in particular may be so threatening as to possibly require coming to the board in the future to request a ban.

New Business:

AASFA Summer Picnic:

Picnic  has been scheduled for August 31 at noon at Southeast Area Park in A2

Dan and Lithie are doing food for picnic

Picnic has a Facebook event and AASFA website post

Nominations for Confusion 2021 Guests of Honor will be accepted at that time

Lithie moves to switch AASFA website email hosts to GSuite because there are problems with the old one. This would cost ~$2880/ year for 40 users. Tabled until next meeting

Confusion Budget: Brian would like to see attendance numbers and totals re comped rooms before further budget decisions/ approval.

Other business:

Treasurer topic was discussed

Brian moves to close the meeting at 12:27pm. 

Motion passes

Annual AASFA Summer Picnic

It’s that time of year again, SUMMER! And that means it is also time for the annual AASFA summer picnic.

THE FACTS:

THE WHERE: SouthEast Area Park, E. Ellsworth Rd. and Platt Rd. (NW corner) Ann Arbor, Mi 48108

  • This is the same park as last year, different from previous years.
  • Linked at the bottom is a map of the park.
  • We have rented out the covered shelter for the event, please meet there.

Southeast Area Park Map

THE WHEN: SATURDAY, August 31st, 12pm – ?, 2019

  • During the picnic there will be a ConCom Meeting.
  • An AASFA Board Meeting will precede the picnic at 10am. (These are open to anyone!)

THE WHAT(S):

Voting & Nominations:

  • Voting on Pro, Science, Fan, and Artist/Music/Gaming/Other GOH’s (4 total) for the 2021 ConFusion (2020’s GoHs are already set, or in the works)
  • Please send nominations to nominations@aasfa.org (comments/direct replies will not be considered nominations)
  • When you send a nomination, please include some information about the person and what category they would fall into.

Food & Beverage:

  • The AASFA Board will provide some food and beverages, but encourage people to bring something to share.
  • If you bring a dish to share, please bring serving utensils.

THE WHO: YOU!

  • And your friends.
  • And anyone thats seems pretty cool and is into fandom
  • (or should be).
  • This is an all ages event, so bring along the kidlets too!

Hope to see you there!!

AASFA Board Minutes, June 2019

June 2019 Minutes

Present:

Brian Decker (remote)
Anna Carey (remote)
Dave Klecha (remote)
Amy Sexsmith (?)
Allison Anderson (remote)
Cylithria Dubois (remote)
Bob Brodis (remote)

Brian calls the meeting to order at 1:06pm

Brian calls a vote to approve the minutes from the last meeting: Motion passes 6-0

President’s report: 

Treasurer’s report: treasurer is absent

ConChair 2020 report: 

 Emily Bell was added as David’s assistant at the last ConCom meeting

Third weekend of month reserved at Sheraton for two years hence

Brian would like to hold the next two board meetings at the hotel

Old Business: 

Incorporation: Tabled still. No compelling reason to incorporate at this point.

AASFA Planning Calendar: David still working on this

Update the AASFA website: Just a reminder that this needs to be done. Dave & Lithie will continue to work together to make some updates.

Ongoing issues with several disruptive individuals were discussed 

Regarding Individual “E”:  The possibility of a convention ban was discussed but not decided upon

Regarding Individual “F”: It has been alleged that Individual “F” has made certain threats of disruption and has harassed attendees and/or  staff at AASFA events and other conventions.

New Business:

AASFA Summer Picnic: It is probably too late to have this in July as usual. Saturday August 17th is proposed if we can reserve the park space.  Bob Brodis will inquire about getting the space at Southeast Area Park for that date a resident discount.

Budgeting and monetary issues need addressed. Scheduling of a meeting with Amy to go over this is discussed. Allison volunteers to handle this if granted access. 

Badge Pricing:  

Refunds: Tabled

Creation of a new “TeenFusion” Ticket category discussed

$5 increase to general admission

Teen @ -$5

No change to  kid pricing

Staff/ Board/ Concom $10

Panelists $25

Past conchair freebie badge eliminated

Next meeting July 28 at hotel 11:00 am

Brian moves to close the meeting at 3:12pm. Lithie seconds. Motion passes

AASFA Board Minutes, April 2019

April 2019 Minutes

Present:

Brian Decker
Anna Carey
Dave Klecha (remote)
Amy Sexsmith (remote)
Allison Anderson (remote)
Cylithria DuboisBob Brodis (remote)

Also present:
Dan Eckerd
Geralyn Lance

Brian calls the meeting to order at 7:00pm

Anna nominates Brian for the position of President. Allison seconds. Passes 6-0.

Anna nominates Dave for the position of Vice President. Bob seconds. Passes 6-0.

Anna nominates Amy for the position of Treasurer. Allison seconds. Passes 6-0.

Allison nominates Bob for the position of Secretary. Dave seconds. Passes 6-0.

Board officer positions have been filled.

Brian moves to approve the meeting minutes. Anna seconds. Passes 6-0.

President’s report: Voting meeting last month and added Bob Brodis to the Board.

Treasurer’s report: Among all the bank accounts, we have around $6500. Among all events, we lost money, but analysis is not complete.

ConChair 2020 report:  Evidently, it’s going to be a tight year. In a holding pattern with the hotel contract due to added requirements for the contract. Likely will need to liquidate the snow fund to cover losses from this year. More fiscal responsibility will be required, possibly including increased badge prices. Discussing the possible staffing of Penguicon party. Anna will run it. Discussing registration prices. Pricing will go up to $50 for pre-reg of adults, kids’ pre-reg will remain the same.

Old Business:

Incorporation: Tabled still. No compelling reason to incorporate at this point.

AASFA Planning Calendar: Set out hard dates for annual events so that we can plan better and be more proactive.

Update the AASFA website: Just a reminder that this needs to be done. Dave & Lithie will work together to make some updates.

New Business:

AASFA Summer Picnic: Next meeting after Penguicon we must assign responsible party for picnic, choose dates, etc.

Brian moves to close the meeting at 8:25pm. Lithie seconds. Motion passes 7-0.

2019 AASFA Spring Voting Party

Who: YOU!

Date: March 16, 2019 at 4pm

Location: 13234 Carol Ave., Warren MI 48088 (Jer and Geralyn Lance Residence)

What: The AASFA Board Spring Voting Meeting and ConFusion Kickoff Party

We will be providing some munchies and beverages but please bring stuff to share. This event is open to EVERYONE, not just Con-Com.

The AASFA board will be calling for nominations for board members soon, remember if you have attended 2 AASFA events* in the last year, you CAN vote.

Two items will be up for a vote at the meeting: the name of the 2020 edition of ConFusion and electing AASFA Board members. To suggest names for the convention, or nominate potential Board members, please e-mail nominations@aasfa.org.

*AASFA events from the last year:

-2018 Summer Picnic

-2019 ConFusion

-2019 Spring Voting Meeting

AASFA Board Minutes, February 2019

February 2019 Minutes

Present:

Brian Decker
Anna Carey
Dave Klecha
Amy Sexsmith
Allison Anderson
Cylithria Dubois

Also present:
Dan Eckerd
Geralyn Lance

Brian calls the meeting to order at 11:39 am 1:07pm

Brian moves to approve the meeting minutes. Anna seconds. Passes 6-0.

President’s report: A lot of exciting stuff going on, but it will be covered in new and old business.

Treasurer’s report: We still have money.

ConChair’s 2019 report: We had a con. It was rather successful. Weather did lessen attendance overall, including program participants. Still closing out billing including paying the hotel bill due to a lack of contact with Mimi.

ConChair 2020 report:  Lithie is ConChair, Geralyn is deputy, Brian is hotel liaison. Hotel contract is being worked on, Sheraton is in the mix as well as Doubletree. Got no money, got no hotel, got no pre-regs. (Actually, maybe we do.)

Old Business:

Incorporation: Tabled still. No compelling reason to incorporate at this point

Handoff/Voting Meeting/Party: Geralyn has volunteered to host, March 16 as a locked in date. Starting at 4pm, voting begins at 5pm with the cut off at 7pm. 

AASFA Planning Calendar: Set out hard dates for annual events so that we can plan better and be more proactive.

Nominations for Voting Party: One of the safe people will count votes. Dave moves to make Lithie, Allison, and Brian “safe” for voting. Anna seconds. Motion passes 6-0. Nominees for the Board will be passed in to nominations@aasfa.org. Nominations for the ConFusion 2020 theme will be sent in as well. Call for nominations to be disseminated on social media.

Party food/prep: Lithie makes a motion to set the budget for $500 and Allison to handle it. Anna seconds. Motion passes 6-0.

Domain name renewal: Dave moves to approve $100 for an auto-renewal of AASFA.org and confusions.org. Lithie seconds. Motion passes 6-0. 

Update the AASFA website: Just a reminder that this needs to be done. Dave & Lithie will work together to make some updates.

Feedback from ConFusion 2019: Lithie suggests that feedback be closed at the end of February, and will put a social media blast out to collect final stragglers. How is the information shared? Copied and shared by Anna out to relevant upcoming concom members. Add a Code of Conduct violation form for reporting behavior, which never closes and allows anonymity, plus adding a link to that form from the general feedback form.

Dave Brian moves to close the meeting at 2:25pm. Dave seconds. Motion passes 6-0.

AASFA Board Minutes January 2019

January 2019 Supplementary Minutes

Present:

Brian Decker
Amy Sexsmith
David Klecha
Allison Anderson
Anna Carey
Cylithria Dubois

Other:

Ryan Carey
Dan Eckard

Brian calls the meeting to order at 2:01pm

Brian moves to table all procedures. Dave seconds. 6-0 for. 

Cylithria moves to accept Eric’s resignation. Anna seconds. 6-0 for. 

Amy moves to appoint Cylithria to Interim ConChair. Dave seconds. 5-0 for, 1 abstains. 

Dave moves to leave Board position vacant until March voting meeting. Amy seconds. 6-0 for. 

Cylithria moves to close the meeting at 2:05pm. Anna seconds. 6-0 for. 

AASFA Board Minutes, January 2019

January 2019 Minutes (Regular Board meeting)

Present:

Brian Decker
Eric Guy
David Klecha
Amy Sexsmith
Anna Carey
Cylithria Dubois
Allison Anderson

Brian called the meeting to order at 5:10pm.

Brian moves to table all business. Dave seconds. Vote to approve 7-0.

“Gib” proposes an idea, introducing himself first as the “raspberry pie guy.” He is suggesting a sort of round table progressive story concept that would involve attending authors, the money going to pay them to seed ideas, but also attendees and other people from around wherever. Eric moves to approve $100 for prizes for this idea. Dave seconds. Vote to approve 7-0.

Gib proposes another idea about solar power. Involves purchasing a solar panel at Home Depot and having someone with some expertise to perform demos on solar power at the con. Probably appropriate for something with some extra planning for a future convention.

Also, “let’s buy a popper.” Not sure about that one.

Drew announces that he has talked to Penguicon about building a custom registration system. Would like to involve ConFusion.

Lithie moves to close the meeting. Eric seconds. Vote to approve 6-1.