AASFA Board Minutes, April 2016

April 2016 Minutes


Brian Decker
Anna Carey
John Davis
Dave Klecha
Cylithria Dubois
Josh Parker
Eric Guy

Former Board Member: Amy Zrnich

Meeting Called to order at 7:30PM by Brian

Election of new officers:

President – Brian Decker nominated by Anna Carey, seconded by David Klecha, voted 5 for, 0 against, 1 abstaining, 1 tardy

Vice President – Josh Parker nominated by David Klecha, seconded by Anna Carey, voted 5 for, 0 against, 1 abstaining, 1 tardy

Treasurer – Anna Carey nominated by Eric Guy, seconded by Brian Decker, voted 6 for, 0 against, 1 abstaining, 1 tardy

Secretary – David Klecha nominated by Josh Parker, second by Eric Guy, voted 6 for, 0 against, 1 abstaining, 1 tardy

Brian moves to approve last meeting minutes, Eric Guy seconds, 6 voting to approve

President’s Report:  New board, all is well, all else covered in old business

Treasurer’s Report:  The con made money! Con brought in slightly more than it spent, and spent slightly less than budgeted.

ConChair Report: Website in place and ready to go live at Penguicon. Some positions shifting around ready to gel. Parties at Penguicon! Please come and help. Party theme is My Little Pony after the con name of “Friendship is ConFusion!” Parties both nights. Hotel contract signed, dates are January 19-22, 2017. Science GoH has been chosen, Karen Burnham, aeronautical engineer.

Old Business:

Incorporation:    Brian’s accountant will be meeting with him shortly to discuss incorporation paperwork.

PO Box: Key returned to Brian from Ryan after checking, John has the other PO Box key.

Storage Cube: John has one key, the other key is at the unit available to be used by anyone on the allowed list.

AASFA Polices: Harassment and Accessibility policies are on the AASFA website. Dave will update to include bullet regarding requesting list of banned individuals. Dave will e-mail the Board when the updates are made with links to the policies for the Board to review and vote on at the May meeting.

Website paid and Dave needs to be reimbursed for.

Alex Drummer’s cool stuff grant approved over e-mail.

New Business:    

Budget from the conchair needed for approval. Anna promises it “lickety-split.”

AASFA Purchase of final coffee maker to replace dead and old. Tabled for next meeting.

Give UCon a game and reimburse John. Also talk about a game library of our own. Tabled for next meeting.

Motion to close the meeting at 8:18PM by Brian seconded by Josh, 7 voted for.

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