AASFA Board Minutes, July 2018

July 2018 Minutes


Brian Decker
Anna Carey
Dave Klecha
Eric Guy (Remote)
Amy Sexsmith

Brian calls the meeting to order at 12:34 pm

Brain moves to approve the meeting minutes. Passes 5-0

President’s report: Nothing new that won’t be covered in new and old business.

Treasurer’s report: Nothing new to report.

ConChair’s report: Still looking for a 4th GoH (Science), but now that Karen B. is on board, Amy will be consulting with her about science guests. ConCom meeting today. No budget yet, Amy is still working on it.

Old Business:

Incorporation: Last time discussed moving forward on re-incorporating, there is no burning rush. But we will move forward with it as soon as possible. Liability insurance is the only question regarding incorporation. 

Liability Insurance: Continuing discussion of liability insurance. No further discussion needed in future meetings. The questions are well-understood by the Board as to who is responsible and when depending on the venue and nature of the event. 

ConFusion Planning Calendar: Will make an effort at today’s ConCom meeting to get a start on establishing deadlines. Intent is to place it in a shareable online calendar.

Post Office Box: Discussion of size and location. Amy moves 5”x5” box at the place on 12 Mile Road. Dave seconds. Passes 5-0. 

AASFA Picnic: Set for August 26th at Noon at Southwest Area Park in Ann Arbor. Need to approve total budget and nominate someone to buy food and pick up stuff from the cube. Amy volunteers to do food, Brian and/or Anna will get to the cube to pick that stuff up. Dave moves to approve $500 budget to cover park rental and food. Brian seconds. Carries 5-0.

New Business:

Cube Rental Payment: Discussion of paying per year. Consensus resolves around continuing to pay annually. No appetite for moving, certainly. Amy will try to call and do it over the phone. Brian moves to pay for the storage cube for a year. Dave seconds. Carries 5-0.

Dave moves to close the meeting at 1:08pm, Amy seconds, motion passes 5-0. 1 irrelevant vote.

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