AASFA Board Minutes, June 2016

June 2016 Minutes


Brian Decker
Anna Carey
Dave Klecha
Cylithria Dubois
Josh Parker
Eric Guy – Tardy
Absent – John Davis

Meeting Called to order at 7:48PM by Brian

Lithie moves to approve last meeting minutes, Josh seconds, 5 voting to approve

President’s Report:  All will be covered in old business

Treasurer’s Report:  Alex Drummer got paid based on Cool Stuff Grant. Anna has not dug into the accounts yet. Con owes Anna some money for the Penguicon party. Brain & Anna need to make plan to swap Amy for Anna on the accounts.

ConChair Report: Four GoHs in hand: Karen Burnham (Science), Jeffrey Alan Love (Art), Mark Oshiro (Fan), Mallory O’Meara (Media), plus SubPress guests Gillian Redfern and James S.A. Corey (both of them). Possible additional SubPress guest who may or may not be a publicly acknowledged but will need help/coordination from ConFusion/AASFA.

Old Business:

Incorporation:   Brian’s accountant will be meeting with him shortly to discuss incorporation paperwork.

PO Box: Eric has volunteered to be a day errand runner and will check the PO Box soon. Brian has given Eric the key now.

Picnic: July 23 has been reserved. Notifications have been sent out. Discussion of nomination process. Reminders will be going out in the next week.

AASFA Polices: Eric moves to approve, Lithie seconds, vote 5 for and one abstaining.

Remove Amy from the bank accounts and the AASFA mailing list. Brian & Anna to handle.

Budget from the conchair needed for approval. Anna promises it “lickety-split.” She will send it over before next meeting.

Game library starting. Eric purchased some games on sale at Barnes & Noble and some other games to donate from personal collection. Dave is also donating two games. Board is planning to grow the library slowly, not build one all at once.

New Business:

Scheduling the 2018 ConFusion to accommodate a BIG NAME SubPress guest. The option is set to date and leave actual contract negotiation. 

ConChair for 2018 discussion. Suggestions open for ConChairs for 2018. Lithie volunteering to be considered.

Two big bags of stuff. Anna volunteers to sort through the debris and figure out what needs to be saved.

[Name Redacted] contacted Lithie to apologize to the Board. Lithie advised him that he is under a permanent ban, and that the Board will advise him if and when the ban is lifted.

Motion to close the meeting at 9:09PM by Brian seconded by Josh, 5 voted for, 1 opposed.

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